diff --git a/user_manual.md b/user_manual.md new file mode 100644 index 00000000..9a855062 --- /dev/null +++ b/user_manual.md @@ -0,0 +1,322 @@ +# Gameplan User Manual + +Welcome to **Gameplan**. + +Gameplan is built for teams that want calmer, clearer communication. Instead of expecting everyone to be online at the same time, it gives people space to think, write, and respond well. It is designed to support **async-first collaboration**, where important conversations stay organized and easy to revisit. + +This manual is for **non-technical users** who want to get started quickly. + +> **Screenshot placeholder:** Add a homepage or dashboard screenshot here. + +--- + +## What Gameplan is for + +Gameplan helps teams: + +- have thoughtful conversations without the pressure of instant replies +- keep discussions organized by team, project, or topic +- write longer updates, proposals, and notes in one place +- follow work through tasks and shared context +- reduce the mess and urgency that often comes with chat-based communication + +If your team is used to chat tools, the biggest mindset shift is simple: + +> **Gameplan is not built for constant interruption. It is built for better thinking, better writing, and better shared understanding.** + +--- + +## How to get the most out of Gameplan + +Before you begin, it helps to use Gameplan with the right habits: + +- Write clearly so others can respond without needing extra back-and-forth. +- Use meaningful titles so discussions are easy to scan later. +- Post in the right space so the right people can find the context. +- Treat discussions like shared team knowledge, not temporary chat messages. +- Check in regularly, but do not feel pressure to respond instantly. + +> **Screenshot placeholder:** Add a screenshot of the main navigation or workspace layout here. + +--- + +## 1. Sign in and enter your workspace + +1. Open the Gameplan link shared by your team. +2. Sign in with your account. +3. You will arrive in your main workspace. + +If this is your first time using Gameplan, you may be guided through a short setup experience. + +> **Screenshot placeholder:** Add a screenshot of the login screen here. + +--- + +## 2. Understand the main areas + +Your workspace may include some or all of these sections: + +- **Home** – your starting point +- **Discussions** – ongoing team conversations +- **Spaces** – organized areas for teams, projects, or topics +- **Pages** – shared notes and longer-form writing +- **Tasks** – work items and follow-up actions +- **People** – teammate profiles +- **Search** – a fast way to find discussions, pages, and people +- **Notifications** – recent activity that matters to you + +These areas help your team separate quick awareness from deeper conversation. + +> **Screenshot placeholder:** Add a screenshot of the sidebar or main menu here. + +--- + +## 3. Use spaces to keep conversations organized + +A **space** is where related work and communication live together. + +Your team may create spaces for: + +- a department +- a project +- a client +- a recurring initiative +- a shared topic such as hiring, product, or operations + +When you post in the right space, people can find the full context later without searching across many unrelated channels. + +To open a space: + +1. Go to **Spaces**. +2. Select the space you want. +3. Browse its discussions, pages, and tasks. + +If you are allowed to create a new space: + +1. Open **Spaces**. +2. Choose **Add new** or the space creation option. +3. Enter a clear name. +4. Add an icon if you want. +5. Invite teammates if that option is available. +6. Save or continue. + +> **Screenshot placeholder:** Add a screenshot of the spaces list here. +> +> **Screenshot placeholder:** Add a screenshot of the create space screen here. + +--- + +## 4. Start discussions that are easy to reply to + +Discussions are the heart of Gameplan. + +Use them for: + +- updates +- decisions +- questions +- proposals +- announcements +- team-wide context + +To start a discussion: + +1. Open the right **space**. +2. Go to **Discussions**. +3. Select **New Discussion**. +4. Write a clear title. +5. Add your message. +6. Publish it. + +### A good discussion usually includes + +- a title that explains the topic +- enough background for someone to reply later +- a clear question, proposal, or update +- any next step you want from readers + +Because Gameplan is built for thoughtful communication, it is worth taking an extra minute to write a discussion well. + +> **Screenshot placeholder:** Add a screenshot of the new discussion composer here. + +--- + +## 5. Reply thoughtfully instead of rushing + +To reply to a discussion: + +1. Open the discussion. +2. Read the original post and existing replies. +3. Write your response in the reply area. +4. Submit your comment. + +Good replies help the whole team, not just the original author. When possible: + +- answer clearly +- add useful context +- keep replies on topic +- build on previous comments instead of repeating them + +Since discussions stay visible over time, your reply may help future readers understand the decision or outcome. + +> **Screenshot placeholder:** Add a screenshot of a discussion with replies here. + +--- + +## 6. Use pages for longer, lasting information + +**Pages** are best for content that should stay useful over time. + +You can use pages for: + +- meeting notes +- project plans +- proposals +- team guides +- reference documents + +Think of discussions as conversations and pages as longer-form knowledge. + +To work with pages: + +1. Open **Pages**. +2. Create a new page or open an existing one. +3. Add or edit the content. +4. Save your changes. + +Some pages may be private. Others may be shared with a space or team. + +> **Screenshot placeholder:** Add a screenshot of a page editor here. + +--- + +## 7. Track follow-up work with tasks + +If your team uses tasks in Gameplan, tasks help turn conversation into action. + +You may use tasks to: + +- assign work +- track status +- follow deadlines +- connect action items to the surrounding team context + +To review tasks: + +1. Open **Tasks**. +2. Select a task to view its details. +3. Check its title, status, assignee, and description. +4. Follow updates as work progresses. + +> **Screenshot placeholder:** Add a screenshot of the task list here. +> +> **Screenshot placeholder:** Add a screenshot of a task detail page here. + +--- + +## 8. Use notifications to catch up calmly + +**Notifications** help you see what needs your attention without forcing you into constant live chat. + +Open **Notifications** to catch up on things like: + +- new replies +- updates in discussions you follow +- activity related to your work + +This makes it easier to review important updates in batches, when you are ready. + +> **Screenshot placeholder:** Add a screenshot of the notifications page here. + +--- + +## 9. Use search to find knowledge quickly + +As your team uses Gameplan more, discussions and pages become a valuable record of decisions and thinking. + +Use **Search** to find: + +- a discussion +- a page +- a task +- a person +- a keyword or topic + +Before starting a new discussion, it is often worth searching first. Your team may already have the answer, background, or earlier decision documented. + +> **Screenshot placeholder:** Add a screenshot of the search screen here. + +--- + +## 10. Get to know the people behind the work + +The **People** section helps you understand who is part of the workspace. + +Profiles may include: + +- name +- photo +- short bio +- posts and replies +- bookmarks + +This is useful when you are working with teammates across time zones or across different teams. + +> **Screenshot placeholder:** Add a screenshot of a person profile here. + +--- + +## A simple daily rhythm for using Gameplan + +Many teams get the best value from Gameplan when they use it like this: + +### At the start of the day + +- check notifications +- review important discussions +- look at tasks that need attention + +### During the day + +- post updates in the correct space +- reply when you have useful input +- write pages when information needs to last + +### At the end of the day + +- leave clear progress updates +- capture decisions in discussions or pages +- make it easy for others to continue asynchronously + +This rhythm helps your team stay aligned without requiring everyone to be online together. + +--- + +## Best practices for healthy async communication + +- Prefer clarity over speed. +- Put one main topic in each discussion. +- Write with future readers in mind. +- Use pages for content that should stay easy to reference. +- Use tasks when something needs ownership or follow-up. +- Keep information in the right space so it stays discoverable. + +--- + +## Quick glossary + +- **Space**: an organized area for a team, project, or topic +- **Discussion**: a conversation thread +- **Reply / Comment**: a response inside a discussion +- **Page**: a longer shared document or note +- **Task**: a work item used for follow-up and ownership + +--- + +## Final note + +Every team will use Gameplan a little differently, but the core idea stays the same: + +**make communication calmer, more thoughtful, and easier to return to later.** + +You can now replace the screenshot placeholders in this manual with images from your own Gameplan workspace.