2025 Q4 Event - Post-event Tasks and Wrap-up

[allella]

Tasks In Advance

• Send the volunteers who spent money on the event (food, drinks, etc) details about submitting receipts for reimbursement.
• Update Snack Greenville doc with food and drink usage and pricing
• Use name tags to determine actual attendance based on registered, walk-ins, and guests
• Update Meetup attendance (No Show, Walk-ins, Cancelled) and food & drink cost and consumption in the Google Doc
• Update the HG Nights web page with speakers, sponsors, videos, and links
• Pack and store leftover drinks, utensils, sign holders, and such
• Post wrap-up / thank you on Slack using the TEMPLATE-hg-nights-wrap-up-thank-you-post-event template in Google Drive
• Save a copy of the post wrap-up as a PDF and save to Google Drive | HG > Nights > wrap-ups
• Upload event photos to Google Drive | HG > Nights > event-photos
• Clone the GitHub issues templates for HG Nights and apply the "202_ Q_ - HGN" label to each issues
• Clone the GitHub meta 'Sponsorship' issue template for HG Nights and apply the "202_ Q_ - HGN" label to the issue
• Create a new HG Nights project view / tab for the upcoming event by duplicating the previous view and changing and saving the label: filter on that view.

Past Notes

See our earlier Post-event Tasks and Wrap-up issues for past notes and context.