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FIX: Contribution process for internal/external contributors & documentation (#149)
### Work Item / Issue Reference <!-- For mssql-python maintainers: Insert your ADO Work Item ID below (e.g. AB#37452) For external contributors: Insert GitHub issue link below (e.g. #123) --> <!-- mssql-python maintainers: ADO Work Item --> <!-- External contributors: GitHub Issue --> > GitHub Issue: #148 ------------------------------------------------------------------- ### Summary <!-- Insert your summary of changes below. Minimum 10 characters required. --> This PR updates the PR validation workflow, documentation, and PR template to support a more inclusive contribution process that accommodates both Microsoft organization members and external contributors with appropriate validation requirements. ### 🔧 Workflow Updates (`.github/workflows/pr-format-check.yml`) - **Added organization membership detection**: Uses GitHub API to check if PR author is a Microsoft org member - **Dual validation logic**: - **Microsoft org members**: Continue to require ADO Work Item links (maintains existing behavior) - **External contributors**: Require GitHub issue links in format `https://github.com/microsoft/mssql-python/issues/XXX` - **Preserved existing validations**: Title prefix and summary requirements remain enforced for all contributors - **Enhanced error messages**: Provide clear, actionable guidance with references to CONTRIBUTING.md ### 📚 Documentation Updates (`CONTRIBUTING.md`) - **Clear contributor guidance**: Step-by-step instructions for both internal and external contributors - **External contributor workflow**: 1. Create GitHub issue first 2. Link issue in PR description 3. Follow PR title and summary requirements - **Internal contributor workflow**: Clarified ADO Work Item requirements - **Comprehensive PR requirements**: Documented all validation rules in one place ### 📝 PR Template Updates (`.github/PULL_REQUEST_TEMPLATE.MD`) - **Dual-purpose template**: Sections for both ADO links and GitHub issue links - **Clear guidance**: Comments explaining which section to use based on contributor type - **Examples provided**: Specific format examples for both link types - **Embedded guidelines**: Quick reference for contribution requirements ## Technical Implementation ### Validation Logic - **Microsoft members**: Validates ADO links with pattern `/https:\/\/sqlclientdrivers\.visualstudio\.com\/[^\/]+\/_workitems\/edit\/\d+/i` - **External contributors**: Validates GitHub issue links with pattern `/https:\/\/github\.com\/microsoft\/mssql-python\/issues\/\d+/i` ### Benefits ✅ **Seamless external contribution**: Clear path for community contributors ✅ **Maintained internal traceability**: ADO Work Item requirements preserved ✅ **Backward compatibility**: No changes for existing internal workflows ✅ **Clear documentation**: Comprehensive guidance for all contributor types ✅ **Actionable error messages**: Helpful validation failures with next steps ### Validation - ✅ YAML syntax validated and confirmed working - ✅ Workflow logic reviewed for edge cases and error handling - ✅ Regex patterns tested for both ADO and GitHub issue links - ✅ Error messages verified for clarity and actionability - ✅ Documentation reviewed for completeness and accuracy This implementation ensures that external contributors can easily participate in the project while maintaining the required traceability and validation standards for internal Microsoft contributors. *This pull request was created as a result of the following prompt from Copilot chat.* > Update the PR validation workflow, documentation, and PR template to support a more inclusive contribution process: > > 1. In .github/workflows/pr-format-check.yml: > - For PRs from microsoft org members, continue to require an ADO Work Item link in the PR description. > - For PRs from external contributors, require a GitHub issue link (format: https://github.com/microsoft/mssql-python/issues/XXX) in the PR description instead of an ADO Work Item link. > - Ensure that the title prefix and summary requirements remain enforced for all contributors. > > 2. In CONTRIBUTING.md: > - Add clear instructions for external contributors: they must first raise a GitHub issue and then link it in their PR description. > - Clarify that internal contributors (microsoft org) must link an ADO Work Item. > > 3. In .github/PULL_REQUEST_TEMPLATE.MD: > - Provide guidance for both contributor types (internal: ADO link; external: GitHub issue link). > - Make the requirements and examples explicit. > > All changes should make the process as seamless as possible for external contributors while maintaining the required traceability for internal contributors. <!-- START COPILOT CODING AGENT TIPS --> --- 💡 You can make Copilot smarter by setting up custom instructions, customizing its development environment and configuring Model Context Protocol (MCP) servers. Learn more [Copilot coding agent tips](https://gh.io/copilot-coding-agent-tips) in the docs. --------- Co-authored-by: copilot-swe-agent[bot] <198982749+Copilot@users.noreply.github.com> Co-authored-by: bewithgaurav <8655500+bewithgaurav@users.noreply.github.com> Co-authored-by: Gaurav Sharma <sharmag@microsoft.com>
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‎.github/PULL_REQUEST_TEMPLATE.MD‎

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### ADO Work Item Reference
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<!-- Insert your ADO Work Item ID below (e.g. AB#37452) -->
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### Work Item / Issue Reference
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<!--
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IMPORTANT: Please follow the PR template guidelines below.
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For mssql-python maintainers: Insert your ADO Work Item ID below (e.g. AB#37452)
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For external contributors: Insert Github Issue number below (e.g. #149)
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Only one reference is required - either GitHub issue OR ADO Work Item.
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-->
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<!-- mssql-python maintainers: ADO Work Item -->
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> AB#<WORK_ITEM_ID>
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<!-- External contributors: GitHub Issue -->
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> GitHub Issue: #<ISSUE_NUMBER>
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-------------------------------------------------------------------
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### Summary
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<!-- Insert your Copilot Generated Summary below -->
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<!-- Insert your summary of changes below. Minimum 10 characters required. -->
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<!--
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> For release related changes, without any feature changes
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RELEASE: #<RELEASE_VERSION> (short-description)
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### Contribution Guidelines
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External contributors:
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- Create a GitHub issue first: https://github.com/microsoft/mssql-python/issues/new
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- Link the GitHub issue in the "GitHub Issue" section above
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- Follow the PR title format and provide a meaningful summary
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mssql-python maintainers:
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- Create an ADO Work Item following internal processes
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- Link the ADO Work Item in the "ADO Work Item" section above
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- Follow the PR title format and provide a meaningful summary
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-->

‎.github/workflows/pr-format-check.yml‎

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script: |
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const title = context.payload.pull_request.title;
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const body = context.payload.pull_request.body;
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const prAuthor = context.payload.pull_request.user.login;
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// Validate title prefix for all contributors
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const validTitlePrefixes = [
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'FEAT:', 'CHORE:', 'FIX:', 'DOC:', 'STYLE:', 'REFACTOR:', 'RELEASE:'
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'FEAT:', 'CHORE:', 'FIX:', 'DOC:', 'STYLE:', 'REFACTOR:',
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'RELEASE:'
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];
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const hasValidPrefix = validTitlePrefixes.some(prefix => title.startsWith(prefix));
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const hasValidPrefix = validTitlePrefixes.some(prefix =>
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title.startsWith(prefix));
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if (!hasValidPrefix) {
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core.setFailed(`❌ PR title must start with one of the allowed prefixes:\n${validTitlePrefixes.join(', ')}`);
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}
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const azureWorkItemLinkPattern = /https:\/\/sqlclientdrivers\.visualstudio\.com\/[^\/]+\/_workitems\/edit\/\d+/i;
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// Validate that either GitHub issue link or ADO Work Item link is present
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const azureWorkItemLinkPattern =
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/https:\/\/sqlclientdrivers\.visualstudio\.com\/[^\/]+\/_workitems\/edit\/\d+/i;
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const githubIssueLinkPattern =
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/(https:\/\/github\.com\/microsoft\/mssql-python\/issues\/\d+|#\d+)/i;
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const hasWorkItemLink = azureWorkItemLinkPattern.test(body);
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const hasGitHubIssueLink = githubIssueLinkPattern.test(body);
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if (!hasWorkItemLink) {
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core.setFailed(`❌ PR should contain a valid ADO Work Item ID.\nExpected a hyperlink in the format: https://sqlclientdrivers.visualstudio.com/.../_workitems/edit/<ID>\nPlease ensure the ADO task hyperlink is present in the PR description.`);
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if (!hasWorkItemLink && !hasGitHubIssueLink) {
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core.setFailed(`❌ PR must contain either a valid GitHub issue link OR a valid ADO Work Item link.\nGitHub issue format: https://github.com/microsoft/mssql-python/issues/XXX or #XXX\nADO Work Item format: https://sqlclientdrivers.visualstudio.com/.../_workitems/edit/<ID>\nPlease include at least one reference in the PR description.\nFor more information, see CONTRIBUTING.md.`);
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}
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// Check if PR description contains a meaningful summary section with actual content
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const summaryPattern = /###\s*Summary\s*\r?\n([\s\S]*?)(\r?\n###|$)/;
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// Check if PR description contains a meaningful summary section
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// with actual content (for all contributors)
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const summaryPattern =
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/###\s*Summary\s*\r?\n([\s\S]*?)(\r?\n###|$)/;
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const summaryMatch = body.match(summaryPattern);
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let hasValidSummary = false;
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if (summaryMatch && summaryMatch[1]) {
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// Extract the summary content
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const summaryContent = summaryMatch[1];
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// Remove all HTML comments including the template placeholder
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const contentWithoutComments = summaryContent.replace(/<!--[\s\S]*?-->/g, '');
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const contentWithoutComments =
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summaryContent.replace(/<!--[\s\S]*?-->/g, '');
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// Remove whitespace and check if there's actual text content
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const trimmedContent = contentWithoutComments.trim();
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// Check if there's at least 10 characters of meaningful content
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hasValidSummary = trimmedContent.length >= 10;
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}
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if (!hasValidSummary) {
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core.setFailed(`❌ PR must contain a meaningful summary section with actual text content (minimum 10 characters).
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Please add a clear description under the '### Summary' heading in your PR description.`);
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core.setFailed(`❌ PR must contain a meaningful summary section with actual text content (minimum 10 characters).\nPlease add a clear description under the '### Summary' heading in your PR description.`);
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}
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- name: Add size label based on PR diff
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uses: actions/github-script@v7

‎CONTRIBUTING.md‎

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This project has adopted the [Microsoft Open Source Code of Conduct](https://opensource.microsoft.com/codeofconduct/).
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For more information see the [Code of Conduct FAQ](https://opensource.microsoft.com/codeofconduct/faq/)
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or contact [opencode@microsoft.com](mailto:opencode@microsoft.com) with any additional questions or comments.
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or contact [opencode@microsoft.com](mailto:opencode@microsoft.com) with any additional questions or comments.
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## Before Contributing
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### For External Contributors
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If you are an external contributor (not a Microsoft organization member), please follow these steps:
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1. **Create a GitHub Issue First**: Before submitting a pull request, create a GitHub issue describing the bug, feature request, or improvement you want to contribute.
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2. **Link the Issue in Your PR**: When you submit your pull request, please use the PR template and include a link to the GitHub issue in the PR description using the format: `https://github.com/microsoft/mssql-python/issues/XXX`
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3. **Follow PR Guidelines**: Ensure your PR title follows the required prefix format (FEAT:, FIX:, DOC:, etc.) and includes a meaningful summary.
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### For Microsoft Organization Members
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If you are a Microsoft organization member (internal contributor):
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1. **Create an ADO Work Item**: Follow your internal process to create an Azure DevOps (ADO) work item.
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2. **Link the ADO Work Item**: Include the ADO work item link in your PR description using the format: `https://sqlclientdrivers.visualstudio.com/.../workitems/edit/ID`
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3. **Follow PR Guidelines**: Ensure your PR title follows the required prefix format and includes a meaningful summary.
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## Pull Request Requirements
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All pull requests must include:
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- **Valid Title Prefix**: Your PR title must start with one of: `FEAT:`, `CHORE:`, `FIX:`, `DOC:`, `STYLE:`, `REFACTOR:`, or `RELEASE:`
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- **Meaningful Summary**: Include a clear description of your changes under the "### Summary" section in the PR description (minimum 10 characters)
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- **Issue/Work Item Link** (only one required):
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- External contributors: Link to a GitHub issue
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- Microsoft org members: Link to an ADO work item

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