diff --git a/terms.tex b/terms.tex
index 9ae9681..d91969c 100644
--- a/terms.tex
+++ b/terms.tex
@@ -67,6 +67,8 @@ \section{Ballot Definitions}
 \item {\bf Official OpenSHMEM Committee Meeting:} An open meeting of the entire
   OpenSHMEM Committee.  Attendance to the meeting is open to
   all organizations in the OpenSHMEM Committee as well as the general public.
+  Official OpenSHMEM meetings can be scheduled at any time by the OpenSHMEM
+  committee chair or secretary.
 
 \item {\bf Organization:} A business entity that sends one or more
   representatives to a official OpenSHMEM Committee meeting.
diff --git a/voting.tex b/voting.tex
index 0fe472a..b93736c 100644
--- a/voting.tex
+++ b/voting.tex
@@ -41,7 +41,8 @@ \subsection{Official Ballot Voting}
 not change after two weeks prior to the beginning of the meeting to
 allow attendees to schedule their attendance appropriately.
 As an exception, a meeting can be canceled with unanimous consent of
-all OOE organizations. Any business scheduled for the canceled meeting can be
+all OOE organizations. An official ballot is not required to cancel a meeting.
+Any business scheduled for the canceled meeting can be
 rescheduled for a future meeting, provided that it meets the scheduling
 constraints for that meeting at the time it is rescheduled (e.g. two or four
 weeks prior to the start of the meeting).