From 40ea38e1d69e438198060f9e10613729c6cec677 Mon Sep 17 00:00:00 2001 From: sam-heijnen <81746003+sam-heijnen@users.noreply.github.com> Date: Thu, 24 Jul 2025 11:07:46 +0200 Subject: [PATCH 01/13] Create informed-consent.qmd --- topics/informed-consent.qmd | 17 +++++++++++++++++ 1 file changed, 17 insertions(+) create mode 100644 topics/informed-consent.qmd diff --git a/topics/informed-consent.qmd b/topics/informed-consent.qmd new file mode 100644 index 000000000..2d0497311 --- /dev/null +++ b/topics/informed-consent.qmd @@ -0,0 +1,17 @@ +--- +#title: Informed consent +categories: +--- + +Processing personal data requires a legal ground. One of the most common legal grounds used in scientific research is asking participants for their consent. + +##Consent as a legal ground +In order for consent to count as a valid legal basis, several conditions must be met. +* Participants must be informed about the processing of their personal data **before** the processing takes place. +* Consent must be given freely. Participants should not be pressured to participate and should have the genuine option to say no. +* Consent must be specific. Participants should know for which purpose(s) their personal data are going to be used for. + +##How to ask for consent + + +##Support in your faculty From 15766aac179f61e583ae5148cbecbf01dc524020 Mon Sep 17 00:00:00 2001 From: sam-heijnen <81746003+sam-heijnen@users.noreply.github.com> Date: Thu, 24 Jul 2025 12:15:01 +0200 Subject: [PATCH 02/13] Update informed-consent.qmd --- topics/informed-consent.qmd | 17 +++++++++++++++-- 1 file changed, 15 insertions(+), 2 deletions(-) diff --git a/topics/informed-consent.qmd b/topics/informed-consent.qmd index 2d0497311..247b595f1 100644 --- a/topics/informed-consent.qmd +++ b/topics/informed-consent.qmd @@ -6,12 +6,25 @@ categories: Processing personal data requires a legal ground. One of the most common legal grounds used in scientific research is asking participants for their consent. ##Consent as a legal ground + In order for consent to count as a valid legal basis, several conditions must be met. + * Participants must be informed about the processing of their personal data **before** the processing takes place. -* Consent must be given freely. Participants should not be pressured to participate and should have the genuine option to say no. -* Consent must be specific. Participants should know for which purpose(s) their personal data are going to be used for. +* Consent must be given **freely**. Participants should not be pressured to participate and should have the genuine option to say no. +* Consent must be **specific** and **informed**. Participants should know for which purpose(s) their personal data are going to be used, why, by whom, and for how long. +* Consent must be **unambigious**. The agreement between the researcher and the participant must be expressed clearly, ideally in words that leave no doubt (i.e. by using clear and plain language). It is the responsibility of the researcher to ensure that there can be no misunderstanding to what the participant has consented to. +* Consent cannot be implied. It should be achieved through an opt-in, a declaration or an **active** motion. Consent is not valid if it is given through silence, default selections (pre-ticked boxes), or by doing nothing. +* Consent must be **revocable**. A participant should be able to withdraw their consent at any time. If they do, their personal data can no longer be used for the research and should be deleted if possible. It is important that withdrawing consent is made as easy for the participant as providing consent. ##How to ask for consent +Consent can be asked in various ways. You could ask participants to sign a document (online or on paper), or ask them to give an affirmative statement via an audio- or video recording, or ask them to tick a box or answer an email. As a researcher you are free to choose from these options. However, you should be able to demonstrate that participants have given their consent for as long as you are processing their data. Therefore, preference is generally given to ask consent via a form (online or on paper). + + +##Things to keep in mind +* 10 years +children +special categories +ethics committee ##Support in your faculty From 631eba94593677d7f05ecaa182453b004675f33c Mon Sep 17 00:00:00 2001 From: sam-heijnen <81746003+sam-heijnen@users.noreply.github.com> Date: Thu, 24 Jul 2025 13:49:32 +0200 Subject: [PATCH 03/13] Update informed-consent.qmd --- topics/informed-consent.qmd | 12 +++++++++--- 1 file changed, 9 insertions(+), 3 deletions(-) diff --git a/topics/informed-consent.qmd b/topics/informed-consent.qmd index 247b595f1..847ab192a 100644 --- a/topics/informed-consent.qmd +++ b/topics/informed-consent.qmd @@ -5,6 +5,7 @@ categories: Processing personal data requires a legal ground. One of the most common legal grounds used in scientific research is asking participants for their consent. + ##Consent as a legal ground In order for consent to count as a valid legal basis, several conditions must be met. @@ -16,15 +17,20 @@ In order for consent to count as a valid legal basis, several conditions must be * Consent cannot be implied. It should be achieved through an opt-in, a declaration or an **active** motion. Consent is not valid if it is given through silence, default selections (pre-ticked boxes), or by doing nothing. * Consent must be **revocable**. A participant should be able to withdraw their consent at any time. If they do, their personal data can no longer be used for the research and should be deleted if possible. It is important that withdrawing consent is made as easy for the participant as providing consent. -##How to ask for consent -Consent can be asked in various ways. You could ask participants to sign a document (online or on paper), or ask them to give an affirmative statement via an audio- or video recording, or ask them to tick a box or answer an email. As a researcher you are free to choose from these options. However, you should be able to demonstrate that participants have given their consent for as long as you are processing their data. Therefore, preference is generally given to ask consent via a form (online or on paper). +##How to ask for consent +Consent can be asked in various ways. You could ask participants to sign a document (online or on paper), ask them to give an affirmative statement via an audio- or video recording, or ask them to tick a box or answer an email. As a researcher you are free to choose from these options. However, you should be able to demonstrate that participants have given their consent as long as you are processing their data. Therefore, preference is generally given to ask consent via a form (online or on paper). When asking for consent via an online form, VU researchers are advised to use [Qualtrics](https://rdm.vu.nl/topics/qualtrics.html). ##Things to keep in mind -* 10 years +* When processing special categories of personal data [^1], you are required to ask your participants for explicit consent. +10 years children special categories ethics committee +##Examples and templates + ##Support in your faculty + +[^1] Special categories of data include data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation From cd244dbb0bf171c35d43faa0a603b10935dcddca Mon Sep 17 00:00:00 2001 From: sam-heijnen <81746003+sam-heijnen@users.noreply.github.com> Date: Thu, 24 Jul 2025 15:30:43 +0200 Subject: [PATCH 04/13] Update informed-consent.qmd --- topics/informed-consent.qmd | 23 +++++++++++++++-------- 1 file changed, 15 insertions(+), 8 deletions(-) diff --git a/topics/informed-consent.qmd b/topics/informed-consent.qmd index 847ab192a..c0341fbb2 100644 --- a/topics/informed-consent.qmd +++ b/topics/informed-consent.qmd @@ -13,21 +13,28 @@ In order for consent to count as a valid legal basis, several conditions must be * Participants must be informed about the processing of their personal data **before** the processing takes place. * Consent must be given **freely**. Participants should not be pressured to participate and should have the genuine option to say no. * Consent must be **specific** and **informed**. Participants should know for which purpose(s) their personal data are going to be used, why, by whom, and for how long. -* Consent must be **unambigious**. The agreement between the researcher and the participant must be expressed clearly, ideally in words that leave no doubt (i.e. by using clear and plain language). It is the responsibility of the researcher to ensure that there can be no misunderstanding to what the participant has consented to. +* Consent must be **unambigious**. Agreements between researchers and participants must be expressed by using clear and plain language. The researcher is responsible for ensuring that the participant's consent is fully understood and leaves no room for misunderstanding. * Consent cannot be implied. It should be achieved through an opt-in, a declaration or an **active** motion. Consent is not valid if it is given through silence, default selections (pre-ticked boxes), or by doing nothing. * Consent must be **revocable**. A participant should be able to withdraw their consent at any time. If they do, their personal data can no longer be used for the research and should be deleted if possible. It is important that withdrawing consent is made as easy for the participant as providing consent. ##How to ask for consent -Consent can be asked in various ways. You could ask participants to sign a document (online or on paper), ask them to give an affirmative statement via an audio- or video recording, or ask them to tick a box or answer an email. As a researcher you are free to choose from these options. However, you should be able to demonstrate that participants have given their consent as long as you are processing their data. Therefore, preference is generally given to ask consent via a form (online or on paper). When asking for consent via an online form, VU researchers are advised to use [Qualtrics](https://rdm.vu.nl/topics/qualtrics.html). +Securing consent can be achieved in various ways. You could ask participants to sign a document (online or on paper), ask them to give an affirmative statement via an audio- or video recording, or ask them to tick a box ☑ or answer an email. You may choose whichever of these options suits your need. However, in accordance with [Article 13](https://gdpr-info.eu/art-13-gdpr/) of the GDPR, it is mandatory to provide certain information to your particpants. This information is typically provided in writing (via an information letter or privacy statement). Therefore, preference is generally given to ask consent via a form (online or on paper). +* When asking for consent via an online form, VU researchers are advised to use [Qualtrics](https://rdm.vu.nl/topics/qualtrics.html). +* When using paper forms, it is best practice to scan the signed consent forms and save them on a secure drive (seperate from the data). +* Consent form documentation needs to be archived for as long as the data are in use. +* When processing special categories of personal data [^1], you are required to ask your participants for explicit consent . +* Different rules may apply when processing personal data that falls under the Medical Research Involving Human Subjects Act (WMO). +* For research that involves participants under the age of 16, additional consent is required by a parent or guardian. + + +##Do's and Don'ts +| Do's | Don'ts | +| Indicate how you will de-identify the data (where possible) | Use terms such as "fully anonymous" | +| Indicate when and under what conditions others may be allowed to access the data | Say "I will be the only one with access to the data | +| Mention that the data will be kept on secure severs with appropriate protection | State the name of the specific storage or archiving solution (systems change) | -##Things to keep in mind -* When processing special categories of personal data [^1], you are required to ask your participants for explicit consent. -10 years -children -special categories -ethics committee ##Examples and templates From 1cd293ae2ae0ffb1303ec0e8db012ac6c5cc8e4f Mon Sep 17 00:00:00 2001 From: sam-heijnen <81746003+sam-heijnen@users.noreply.github.com> Date: Thu, 24 Jul 2025 15:34:13 +0200 Subject: [PATCH 05/13] Update informed-consent.qmd --- topics/informed-consent.qmd | 10 +++++++--- 1 file changed, 7 insertions(+), 3 deletions(-) diff --git a/topics/informed-consent.qmd b/topics/informed-consent.qmd index c0341fbb2..c703467ac 100644 --- a/topics/informed-consent.qmd +++ b/topics/informed-consent.qmd @@ -21,6 +21,7 @@ In order for consent to count as a valid legal basis, several conditions must be ##How to ask for consent Securing consent can be achieved in various ways. You could ask participants to sign a document (online or on paper), ask them to give an affirmative statement via an audio- or video recording, or ask them to tick a box ☑ or answer an email. You may choose whichever of these options suits your need. However, in accordance with [Article 13](https://gdpr-info.eu/art-13-gdpr/) of the GDPR, it is mandatory to provide certain information to your particpants. This information is typically provided in writing (via an information letter or privacy statement). Therefore, preference is generally given to ask consent via a form (online or on paper). + * When asking for consent via an online form, VU researchers are advised to use [Qualtrics](https://rdm.vu.nl/topics/qualtrics.html). * When using paper forms, it is best practice to scan the signed consent forms and save them on a secure drive (seperate from the data). * Consent form documentation needs to be archived for as long as the data are in use. @@ -32,12 +33,15 @@ Securing consent can be achieved in various ways. You could ask participants to ##Do's and Don'ts | Do's | Don'ts | | Indicate how you will de-identify the data (where possible) | Use terms such as "fully anonymous" | -| Indicate when and under what conditions others may be allowed to access the data | Say "I will be the only one with access to the data | -| Mention that the data will be kept on secure severs with appropriate protection | State the name of the specific storage or archiving solution (systems change) | +| Indicate when and under what conditions others may be allowed to access the data | Say "I will be the only one with access to the data" | +| Mention that the data will be kept on secure severs with appropriate protection levels | State the name of the specific storage or archiving solution (systems change) | ##Examples and templates -##Support in your faculty + +##Support in your faculty: Privacy Champions +Each faculty has one or more Privacy Champions, who are the first point of contact for questions relating to privacy and the GDPR. The Privacy Champions can help you with completing a Data Protection Impact Assessment, registering your research in the record of processing activities, designing informed consent forms and other questions relating to the GDPR. The 🔒 [list of Privacy Champions](https://vu.nl/en/employee/privacy-and-information-security/privacy-champions-information) can be found on the VU website. + [^1] Special categories of data include data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation From b2dfd1b1f49e0758d9089ae628d42382447648ca Mon Sep 17 00:00:00 2001 From: sam-heijnen <81746003+sam-heijnen@users.noreply.github.com> Date: Thu, 24 Jul 2025 15:35:53 +0200 Subject: [PATCH 06/13] Update informed-consent.qmd From 8eb6897f947378bff8baf2b08820123fd7774b19 Mon Sep 17 00:00:00 2001 From: sam-heijnen <81746003+sam-heijnen@users.noreply.github.com> Date: Thu, 24 Jul 2025 15:40:14 +0200 Subject: [PATCH 07/13] Update informed-consent.qmd --- topics/informed-consent.qmd | 12 ++++++------ 1 file changed, 6 insertions(+), 6 deletions(-) diff --git a/topics/informed-consent.qmd b/topics/informed-consent.qmd index c703467ac..e1d337ed7 100644 --- a/topics/informed-consent.qmd +++ b/topics/informed-consent.qmd @@ -1,12 +1,12 @@ --- -#title: Informed consent +title: Informed consent categories: --- Processing personal data requires a legal ground. One of the most common legal grounds used in scientific research is asking participants for their consent. -##Consent as a legal ground +## Consent as a legal ground In order for consent to count as a valid legal basis, several conditions must be met. @@ -18,7 +18,7 @@ In order for consent to count as a valid legal basis, several conditions must be * Consent must be **revocable**. A participant should be able to withdraw their consent at any time. If they do, their personal data can no longer be used for the research and should be deleted if possible. It is important that withdrawing consent is made as easy for the participant as providing consent. -##How to ask for consent +## How to ask for consent Securing consent can be achieved in various ways. You could ask participants to sign a document (online or on paper), ask them to give an affirmative statement via an audio- or video recording, or ask them to tick a box ☑ or answer an email. You may choose whichever of these options suits your need. However, in accordance with [Article 13](https://gdpr-info.eu/art-13-gdpr/) of the GDPR, it is mandatory to provide certain information to your particpants. This information is typically provided in writing (via an information letter or privacy statement). Therefore, preference is generally given to ask consent via a form (online or on paper). @@ -30,17 +30,17 @@ Securing consent can be achieved in various ways. You could ask participants to * For research that involves participants under the age of 16, additional consent is required by a parent or guardian. -##Do's and Don'ts +## Do's and Don'ts | Do's | Don'ts | | Indicate how you will de-identify the data (where possible) | Use terms such as "fully anonymous" | | Indicate when and under what conditions others may be allowed to access the data | Say "I will be the only one with access to the data" | | Mention that the data will be kept on secure severs with appropriate protection levels | State the name of the specific storage or archiving solution (systems change) | -##Examples and templates +## Examples and templates -##Support in your faculty: Privacy Champions +## Support in your faculty: Privacy Champions Each faculty has one or more Privacy Champions, who are the first point of contact for questions relating to privacy and the GDPR. The Privacy Champions can help you with completing a Data Protection Impact Assessment, registering your research in the record of processing activities, designing informed consent forms and other questions relating to the GDPR. The 🔒 [list of Privacy Champions](https://vu.nl/en/employee/privacy-and-information-security/privacy-champions-information) can be found on the VU website. From c7ea66d4da97f4f9de4f75c59c94c17a28b649c7 Mon Sep 17 00:00:00 2001 From: sam-heijnen <81746003+sam-heijnen@users.noreply.github.com> Date: Thu, 24 Jul 2025 15:44:04 +0200 Subject: [PATCH 08/13] Update informed-consent.qmd --- topics/informed-consent.qmd | 4 ++++ 1 file changed, 4 insertions(+) diff --git a/topics/informed-consent.qmd b/topics/informed-consent.qmd index e1d337ed7..e0196b958 100644 --- a/topics/informed-consent.qmd +++ b/topics/informed-consent.qmd @@ -19,6 +19,7 @@ In order for consent to count as a valid legal basis, several conditions must be ## How to ask for consent + Securing consent can be achieved in various ways. You could ask participants to sign a document (online or on paper), ask them to give an affirmative statement via an audio- or video recording, or ask them to tick a box ☑ or answer an email. You may choose whichever of these options suits your need. However, in accordance with [Article 13](https://gdpr-info.eu/art-13-gdpr/) of the GDPR, it is mandatory to provide certain information to your particpants. This information is typically provided in writing (via an information letter or privacy statement). Therefore, preference is generally given to ask consent via a form (online or on paper). @@ -31,7 +32,9 @@ Securing consent can be achieved in various ways. You could ask participants to ## Do's and Don'ts + | Do's | Don'ts | +| --- | ----------- | | Indicate how you will de-identify the data (where possible) | Use terms such as "fully anonymous" | | Indicate when and under what conditions others may be allowed to access the data | Say "I will be the only one with access to the data" | | Mention that the data will be kept on secure severs with appropriate protection levels | State the name of the specific storage or archiving solution (systems change) | @@ -41,6 +44,7 @@ Securing consent can be achieved in various ways. You could ask participants to ## Support in your faculty: Privacy Champions + Each faculty has one or more Privacy Champions, who are the first point of contact for questions relating to privacy and the GDPR. The Privacy Champions can help you with completing a Data Protection Impact Assessment, registering your research in the record of processing activities, designing informed consent forms and other questions relating to the GDPR. The 🔒 [list of Privacy Champions](https://vu.nl/en/employee/privacy-and-information-security/privacy-champions-information) can be found on the VU website. From abf4b4f9dbb8323819b2b56b09988042a77f1ac1 Mon Sep 17 00:00:00 2001 From: sam-heijnen <81746003+sam-heijnen@users.noreply.github.com> Date: Thu, 24 Jul 2025 15:50:55 +0200 Subject: [PATCH 09/13] Update informed-consent.qmd --- topics/informed-consent.qmd | 8 ++++---- 1 file changed, 4 insertions(+), 4 deletions(-) diff --git a/topics/informed-consent.qmd b/topics/informed-consent.qmd index e0196b958..1eb26b8b5 100644 --- a/topics/informed-consent.qmd +++ b/topics/informed-consent.qmd @@ -33,10 +33,10 @@ Securing consent can be achieved in various ways. You could ask participants to ## Do's and Don'ts -| Do's | Don'ts | -| --- | ----------- | -| Indicate how you will de-identify the data (where possible) | Use terms such as "fully anonymous" | -| Indicate when and under what conditions others may be allowed to access the data | Say "I will be the only one with access to the data" | +| **Do's** | **Don'ts** | +|----------------------------------------------------------------------------------------|-------------------------------------------------------------------------------| +| Indicate how you will de-identify the data (where possible) | Use terms such as "fully anonymous" | +| Indicate when and under what conditions others may be allowed to access the data | Say "I will be the only one with access to the data" | | Mention that the data will be kept on secure severs with appropriate protection levels | State the name of the specific storage or archiving solution (systems change) | From e0b5427f922621b05e97046ee00db48729c3159b Mon Sep 17 00:00:00 2001 From: sam-heijnen <81746003+sam-heijnen@users.noreply.github.com> Date: Thu, 24 Jul 2025 16:02:35 +0200 Subject: [PATCH 10/13] Update informed-consent.qmd --- topics/informed-consent.qmd | 15 ++++++--------- 1 file changed, 6 insertions(+), 9 deletions(-) diff --git a/topics/informed-consent.qmd b/topics/informed-consent.qmd index 1eb26b8b5..c0790e03c 100644 --- a/topics/informed-consent.qmd +++ b/topics/informed-consent.qmd @@ -26,18 +26,18 @@ Securing consent can be achieved in various ways. You could ask participants to * When asking for consent via an online form, VU researchers are advised to use [Qualtrics](https://rdm.vu.nl/topics/qualtrics.html). * When using paper forms, it is best practice to scan the signed consent forms and save them on a secure drive (seperate from the data). * Consent form documentation needs to be archived for as long as the data are in use. -* When processing special categories of personal data [^1], you are required to ask your participants for explicit consent . +* When processing special categories of personal data, you are required to ask your participants for explicit consent. Special categories of data include data related to a person's race, ethnicity, political views, religious or philosophical beliefs, trade union membership, genetics, health, biometrics, sex life, or sexual orientation. * Different rules may apply when processing personal data that falls under the Medical Research Involving Human Subjects Act (WMO). * For research that involves participants under the age of 16, additional consent is required by a parent or guardian. ## Do's and Don'ts -| **Do's** | **Don'ts** | -|----------------------------------------------------------------------------------------|-------------------------------------------------------------------------------| -| Indicate how you will de-identify the data (where possible) | Use terms such as "fully anonymous" | -| Indicate when and under what conditions others may be allowed to access the data | Say "I will be the only one with access to the data" | -| Mention that the data will be kept on secure severs with appropriate protection levels | State the name of the specific storage or archiving solution (systems change) | +| **Do's** | **Don'ts** | +|-----------------------------------------------------------------------------------------|-------------------------------------------------------------------------------| +| Indicate how you will de-identify the data (where possible) | Use terms such as "fully anonymous" | +| Indicate when and under what conditions others may be allowed to access the data | Say "I will be the only one with access to the data" | +| Mention that the data will be kept on secure servers with appropriate protection levels | State the name of the specific storage or archiving solution (systems change) | ## Examples and templates @@ -46,6 +46,3 @@ Securing consent can be achieved in various ways. You could ask participants to ## Support in your faculty: Privacy Champions Each faculty has one or more Privacy Champions, who are the first point of contact for questions relating to privacy and the GDPR. The Privacy Champions can help you with completing a Data Protection Impact Assessment, registering your research in the record of processing activities, designing informed consent forms and other questions relating to the GDPR. The 🔒 [list of Privacy Champions](https://vu.nl/en/employee/privacy-and-information-security/privacy-champions-information) can be found on the VU website. - - -[^1] Special categories of data include data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation From b4e6ca76da11fb800571c2bb59e6a65ed37677b9 Mon Sep 17 00:00:00 2001 From: sam-heijnen <81746003+sam-heijnen@users.noreply.github.com> Date: Thu, 24 Jul 2025 16:03:55 +0200 Subject: [PATCH 11/13] Update informed-consent.qmd From 96fb522693dbc5bf68cc9ac091b282f840aff3c8 Mon Sep 17 00:00:00 2001 From: sam-heijnen <81746003+sam-heijnen@users.noreply.github.com> Date: Thu, 24 Jul 2025 16:23:43 +0200 Subject: [PATCH 12/13] Update informed-consent.qmd --- topics/informed-consent.qmd | 12 ++++++------ 1 file changed, 6 insertions(+), 6 deletions(-) diff --git a/topics/informed-consent.qmd b/topics/informed-consent.qmd index c0790e03c..3e9c60ddc 100644 --- a/topics/informed-consent.qmd +++ b/topics/informed-consent.qmd @@ -20,22 +20,22 @@ In order for consent to count as a valid legal basis, several conditions must be ## How to ask for consent -Securing consent can be achieved in various ways. You could ask participants to sign a document (online or on paper), ask them to give an affirmative statement via an audio- or video recording, or ask them to tick a box ☑ or answer an email. You may choose whichever of these options suits your need. However, in accordance with [Article 13](https://gdpr-info.eu/art-13-gdpr/) of the GDPR, it is mandatory to provide certain information to your particpants. This information is typically provided in writing (via an information letter or privacy statement). Therefore, preference is generally given to ask consent via a form (online or on paper). +Securing consent can be achieved in various ways. You could ask participants to sign a document (online or on paper), ask them to give an affirmative statement via an audio- or video recording, or ask them to tick a box ☑ or answer an email. You may choose whichever of these options suits your need. However, in accordance with [Article 13](https://gdpr-info.eu/art-13-gdpr/) of the GDPR, it is mandatory to provide certain information to your participants. This information is typically provided in writing (via an information letter or privacy statement). Therefore, preference is generally given to ask consent via a form (online or on paper). * When asking for consent via an online form, VU researchers are advised to use [Qualtrics](https://rdm.vu.nl/topics/qualtrics.html). -* When using paper forms, it is best practice to scan the signed consent forms and save them on a secure drive (seperate from the data). +* Store your signed consent forms securily (seperate from the data). * Consent form documentation needs to be archived for as long as the data are in use. * When processing special categories of personal data, you are required to ask your participants for explicit consent. Special categories of data include data related to a person's race, ethnicity, political views, religious or philosophical beliefs, trade union membership, genetics, health, biometrics, sex life, or sexual orientation. * Different rules may apply when processing personal data that falls under the Medical Research Involving Human Subjects Act (WMO). -* For research that involves participants under the age of 16, additional consent is required by a parent or guardian. +* For research that involves participants under the age of 16, additional consent is required by a parent or guardian. Please note that this law may be subject to national regulations. -## Do's and Don'ts +## Dos and Don'ts -| **Do's** | **Don'ts** | +| **Dos** | **Don'ts** | |-----------------------------------------------------------------------------------------|-------------------------------------------------------------------------------| -| Indicate how you will de-identify the data (where possible) | Use terms such as "fully anonymous" | +| Indicate how you will de-identify the data (where possible) | Use terms such as "fully anonymous" unless you are absolutely sure | | Indicate when and under what conditions others may be allowed to access the data | Say "I will be the only one with access to the data" | | Mention that the data will be kept on secure servers with appropriate protection levels | State the name of the specific storage or archiving solution (systems change) | From b5f87d91a48e04781dc23997d17e4c3e47a113d0 Mon Sep 17 00:00:00 2001 From: sam-heijnen <81746003+sam-heijnen@users.noreply.github.com> Date: Thu, 24 Jul 2025 16:42:58 +0200 Subject: [PATCH 13/13] Update informed-consent.qmd --- topics/informed-consent.qmd | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/topics/informed-consent.qmd b/topics/informed-consent.qmd index 3e9c60ddc..e66a209f3 100644 --- a/topics/informed-consent.qmd +++ b/topics/informed-consent.qmd @@ -31,7 +31,7 @@ Securing consent can be achieved in various ways. You could ask participants to * For research that involves participants under the age of 16, additional consent is required by a parent or guardian. Please note that this law may be subject to national regulations. -## Dos and Don'ts +## Dos and Don'ts when asking for consent | **Dos** | **Don'ts** | |-----------------------------------------------------------------------------------------|-------------------------------------------------------------------------------|