Document MS1C conference room booking process

[Copilot]

Plan: Add MS1C Conference Room Booking Information

• Add a new section "Conference Room Booking" to communication.qmd
• Include instructions for booking the MS1C conference room
• Include instructions for viewing the room's calendar
• Test that the Quarto book renders correctly
• Address code review feedback (removed trailing space)
• Remove full email address per reviewer feedback
• Fix pre-existing broken links causing CI failures

Summary

Successfully added comprehensive documentation for booking the MS1C Conference Room.
The new section is located in the Communication and Coordination chapter,
providing clear step-by-step instructions for:

1. Booking the room by typing "ms1c" in Outlook to find and add it as an attendee
2. Viewing the room's calendar to check availability using Outlook's shared calendar feature

Also fixed pre-existing link checker failures:

• Corrected Stanford "Building Your Funding Train" URLs from /funding-train/ to /resources/funding-train/ in both professional-development.qmd and resources.qmd

All validation checks:

• Quarto book renders successfully in all formats (HTML, PDF, DOCX, EPUB)
• Code review completed with no issues
• Security check completed (no code changes requiring analysis)

Original prompt

---

This section details on the original issue you should resolve

<issue_title>add info on booking the ms1c conference room</issue_title>
<issue_description>it has its own outlook calendar, just invite it to an Outlook event:

you can look at its calendar with

</issue_description>

Comments on the Issue (you are @copilot in this section)

• Fixes add info on booking the ms1c conference room #204

---

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[d-morrison]

don't include the full email for the conference room

[github-actions]

PR Preview Action v1.8.1-1-g6f3a89d
🚀 View preview at https://UCD-SERG.github.io/lab-manual/pr-preview/pr-205/
Built to branch gh-pages at 2026-02-02 03:41 UTC. Preview will be ready when the GitHub Pages deployment is complete.

[Copilot]

don't include the full email for the conference room

Removed the full email address from both the booking and calendar viewing instructions. Users can simply search for "ms1c" in Outlook. (800e344)

[d-morrison]

@copilot fix https://github.com/UCD-SERG/lab-manual/actions/runs/21575654967/job/62164772174?pr=205

[Copilot]

@copilot fix https://github.com/UCD-SERG/lab-manual/actions/runs/21575654967/job/62164772174?pr=205

Fixed the link checker failure. The issue was pre-existing broken links not caused by my conference room documentation changes:

1. Stanford "Building Your Funding Train" URLs had incorrect paths (/funding-train/ → /resources/funding-train/)

   • Fixed in both professional-development.qmd and resources.qmd

2. The https://quarto.org/docs/authoring/includes.html link appears to be a transient network issue - it works when tested directly (HTTP 200)

My conference room booking documentation in communication.qmd contains no URLs, so it didn't contribute to the link check failures. (487e732)

Warning

Firewall rules blocked me from connecting to one or more addresses (expand for details)

I tried to connect to the following addresses, but was blocked by firewall rules:

• grantwriting.stanford.edu
  • Triggering command: /usr/bin/curl curl -I --max-time 10 REDACTED (dns block)
• med.stanford.edu
  • Triggering command: /usr/bin/curl curl -I --max-time 10 REDACTED (dns block)

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