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Clarify email reply instructions for invitations #17851

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Oct 1, 2025
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Clarify email reply instructions for invitations #17851

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11 changes: 6 additions & 5 deletions docs/source/contributor-guide/inviting.md
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Expand Up @@ -175,8 +175,8 @@ Of course, you can decline and instead remain as a contributor,
participating as you do now.

A. This personal invitation is a chance for you to accept or decline
in private. Either way, please let us know in reply to the
private@datafusion.apache.org address only.
in private. Either way, please let us know in reply to this email, make sure to reply-all (it should send a copy to
private@datafusion.apache.org) for record keeping / log of the project.

B. If you accept, the next step is to register an ICLA:

Expand Down Expand Up @@ -232,8 +232,8 @@ Of course, you can decline and instead remain as a contributor,
participating as you do now.

This personal invitation is a chance for you to accept or decline
in private. Either way, please let us know in reply to the
private@datafusion.apache.org address only. We will have to request an
in private. Either way, please let us know in reply to this email, make sure to reply-all (it should send a copy to
private@datafusion.apache.org) for record keeping / log of the project. We will have to request an
Apache account be created for you, so please let us know what user id
you would prefer.

Expand Down Expand Up @@ -275,7 +275,8 @@ probably find that you spend more time here.
Of course, you can decline and instead remain as a contributor,
participating as you do now.

If you accept, please let us know by replying to private@datafusion.apache.org.
If you accept, please let us know in reply to this email, make sure to reply-all (it should send a copy to
private@datafusion.apache.org) for record keeping / log of the project.
```

## New PMC Members
Expand Down