Astron: Business Management System

Production desktop application for manufacturing operations management

In Production Since 2021 | 4+ Years Operational | 25,000+ Records

Overview

Astron is a comprehensive business management desktop application built for a textile manufacturing company to centralize and automate their operations. The system replaced error-prone Excel-based workflows, providing a robust solution for managing sales, inventory, dealer relationships, and financial tracking.

Impact:

• ✅ Manages 25,000+ records across sales, inventory, and dealer data
• ✅ 4+ years in continuous production use with zero downtime
• ✅ Automated PDF order form generation saving hours of manual work
• ✅ Real-time stock tracking and financial reporting
• ✅ Eliminates data entry errors through validation and constraints

Tech Stack: Java Swing, MySQL (AWS RDS), JasperReports

Key Features

📦 Stock Management

• Data Entry - Record current inventory levels
• Display - View all stock with real-time totals
• Updation - Modify or delete existing stock records
• Clearance - Track production workflow from raw materials to finished products

💼 Dealer Management

• Party Details - Comprehensive dealer database (name, address, phone, GST, agents)
• Collection - Track all deals, payments received, defective returns (GR), outstanding amounts
• Outstanding List - Monitor pending payments from all dealers

📄 Automated Invoicing

• Order Form Generator - Create professional PDF invoices with JasperReports
• Company letterhead and footer integration
• Product details, quantities, and pricing calculations
• One-click PDF generation for dealer distribution

Application Screenshots

Main Dashboard

Main navigation with access to all 8 modules

Modules:

• Stock Management: Data Entry, Updation, Clearance, Display
• Dealer Operations: Collection, Party Details, Outstanding List
• Document Generation: Order Form (PDF Invoices)

Stock Management

Data Entry

Simple form to record current inventory levels by Base, Design, RMS, GR, Mill

Features:

• Select product Base (type)
• Enter Design name
• Input quantities: RMS, GR, Mill
• Automatic total calculation
• Quick insert functionality

Display Module

Comprehensive view of all current inventory with real-time totals

Capabilities:

• Search by Base (product category)
• Tabular display of all stock (Design, RMS, GR, Mill, Total)
• Real-time totals: RMS Total, GR Total, Mill Total, Grand Total
• Update design information
• Print stock reports

Updation Module

Edit or delete existing stock records

Operations:

• Search existing records by Base
• Update Design, RMS, GR, Mill quantities
• Delete outdated records
• Reset form

Clearance Tracking

Track production workflow from raw materials to finished goods

Tracks:

• RMS Cleared (materials processed)
• GR Cleared (goods received)
• Stock in Mill (currently in production)
• Stock returned from mill (completed/returned items)
• Total stock calculations across production stages

Dealer & Financial Management

Collection Management

Comprehensive payment tracking for all dealer transactions

Manages:

• Party Name and Agent assignment
• Bill Date, Bill Number, Days outstanding
• Amount billed and Amount received
• Received Date tracking
• GR Amount (Goods Returned/Defective products)
• XS (Excess/shortage)
• Days Decided (payment terms)
• Outstanding balance calculations

Party Details

Complete dealer database with contact information and business details

Stores:

• Party Name and full Address
• GST Number
• Owner details (supports 2 owners)
• Multiple mobile numbers and email addresses
• Website information
• Agent assignments
• Insert, Update, Delete, Reset operations

Order Form Generation

Invoice Creation

Order form creation with automated PDF generation using JasperReports

Features:

• Insert table data dropdown for operation selection
• Order Form Number generation
• Party and Agent selection
• Quality specification
• Sarees/Parcels quantity tracking
• Payment Days terms
• Dynamic product table: Date, Quality, Sr. No, Design, Sarees, Parcels
• Automatic totals calculation
• Create PDF button generates professional invoice with:
  • Company letterhead
  • Product details and quantities
  • Pricing calculations
  • Company footer

Tech Stack

Frontend: Java Swing (GUI Framework)
Backend: Java (Business Logic & Controllers)
Database: MySQL (hosted on AWS RDS)
Cloud Infrastructure: AWS RDS with daily automated backups
Report Generation: JasperReports (Professional PDF invoices)
Distribution: JAR executable file

Key Technologies:

• JDBC - Database connectivity and SQL operations
• Swing Components - Desktop UI (forms, tables, buttons)
• JasperReports Engine - Template-based PDF generation
• AWS RDS - Managed MySQL database service

Database Schema

Key Tables:

• Stock - Inventory tracking (Base, Design, RMS, GR, Mill quantities)
• Parties - Dealer/customer information
• Collection - Payment and billing records
• Orders - Order form details
• Agents - Sales agent information

Hosted on AWS RDS (MySQL) with automated backups and data integrity constraints

System Capabilities

Data Management

• 25,000+ records managed across all modules
• CRUD operations (Create, Read, Update, Delete) on all entities
• Data validation and integrity constraints
• Automated calculations and totals

Reporting

• Automated PDF generation using JasperReports
• Company-branded order forms with letterhead/footer
• Customizable report templates (.jrxml files)
• One-click report generation

Business Logic

• Real-time stock calculations
• Outstanding payment tracking
• Days overdue calculations
• Multi-category inventory management

Production Deployment

Deployment Details:

• Platform: Desktop application (Windows/Mac/Linux compatible)
• Database: MySQL on AWS RDS (Relational Database Service)
• Year Deployed: 2021
• Uptime: 4+ years continuous operation
• Users: Manufacturing business owner + staff

Infrastructure:

• AWS RDS for managed MySQL database with automated daily backups
• Point-in-time recovery capability
• Secure VPC configuration for data protection
• High availability and fault tolerance

Maintenance:

• Daily automated backups via AWS RDS snapshots
• Ongoing support and bug fixes as needed
• Feature enhancements based on evolving business needs
• Consistent performance optimization

Business Impact

Problem Solved:

Prior to Astron, the manufacturing business relied on manual Excel spreadsheets for all operations, leading to:

• ❌ Frequent data entry errors
• ❌ Hours spent on manual order form creation
• ❌ Difficulty tracking outstanding payments
• ❌ No centralized dealer database
• ❌ Inefficient stock management

Solution Delivered:

• ✅ Eliminated data entry errors through validation and automated calculations
• ✅ Reduced order processing time from hours to minutes via automated PDF generation
• ✅ Centralized 25,000+ records in searchable, organized database
• ✅ 4+ years of operational stability supporting daily business operations
• ✅ Zero downtime since production deployment in 2021

Contact

Vaishnavi Jariwala
MS Computer Science @ Northeastern University
📧 jariwala.vai@northeastern.edu | 💼 LinkedIn

License

This is proprietary software developed for a manufacturing business. Code is available for portfolio demonstration purposes.

⭐ Built with Java Swing, MySQL on AWS RDS, and JasperReports