Enterprise Knowledge Management System
Automatic OS detection (RHEL, Fedora)
🔒 Security First Local-only processing (no external APIs)
Custom encryption keys
SQLite database with encryption
Proper file permissions (600 for .env, 750 for data)
Input validation and sanitization
Prompts user to generate, provide, or use default encryption key
Secure 64-character key generation using OpenSSL
🎯 What It Does Knowledge Retention AI is an enterprise system designed to capture, preserve, and make searchable the institutional knowledge of departing employees. It creates a secure, local "digital brain" that allows organizations to retain critical knowledge when employees retire, leave, or transition. 🏢 The Business Problem It Solves "Brain Drain" Crisis
Retiring Workforce: Baby boomers retiring with decades of experience Knowledge Loss: Critical processes, relationships, and expertise walking out the door Training Gaps: New employees lack access to historical knowledge Compliance Risk: Lost documentation and procedures Competitive Disadvantage: Repeated mistakes, lost efficiencies
💡 How It Works
- Knowledge Capture
Upload employee files (emails, documents, notes, logs) System extracts and indexes all text content Creates searchable knowledge base per employee Preserves context and relationships
- Intelligent Search
Natural language queries: "How did John handle client escalations?" Finds relevant information across all uploaded content Shows source documents and context Provides conversational interface
- Knowledge Access
New employees can "ask" departing employees' knowledge Managers can access historical decisions and processes Teams can find precedents and best practices Compliance can access documentation trails
🔧 Core Features Employee Management
Add departing employees with role details Upload their knowledge files (emails, documents, notes) Organize by department, years of service, expertise areas
File Processing
Secure: Text files only (.txt, .log, .md, .csv) for maximum security Local: All processing happens on your servers Encrypted: Custom encryption keys protect sensitive data Searchable: Content automatically indexed and organized
Conversational Interface
Ask questions in plain English Get relevant answers with source citations View original documents in context Export conversations for documentation
Enterprise Security
No Cloud Dependencies: Everything stays on your infrastructure Zero External APIs: No data sent to third parties Custom Encryption: You control the encryption keys Audit Logging: Complete activity tracking Role-Based Access: Control who sees what knowledge
🎯 Use Cases Retiring Engineer "Sarah is retiring after 30 years. Her emails and documentation are uploaded. New engineers can ask: 'How did Sarah troubleshoot the cooling system failures?' and get her actual solutions and procedures." Departing Manager "Mike managed client relationships for 15 years. His communication logs are preserved. New account managers can ask: 'How did Mike handle the Johnson account crisis?' and see his actual approach." Compliance Documentation "Regulatory audits need historical decisions. Ask: 'Why was the safety protocol changed in 2019?' and get the complete decision trail with justifications." Best Practices "New hire asks: 'What's the standard process for vendor negotiations?' System finds all relevant examples and procedures from experienced staff." 🏆 Business Value Immediate Benefits
Reduce Knowledge Loss: Capture critical expertise before it leaves Faster Onboarding: New employees access historical knowledge instantly Better Decisions: Learn from past successes and failures Compliance Protection: Maintain documentation and decision trails
Long-term Value
Institutional Memory: Build organizational knowledge base over time Process Improvement: Identify and standardize best practices Risk Reduction: Avoid repeating costly mistakes Competitive Advantage: Leverage accumulated expertise
🔒 Security & Privacy Enterprise-Grade Security
Air-Gapped: No internet connection required Local Control: You own all data and processing Minimal Dependencies: Only 5 verified software packages Encrypted Storage: Military-grade encryption Access Controls: Manage who sees what information
Privacy Protection
Selective Upload: Choose what content to preserve Content Filtering: Remove personal or sensitive information Retention Policies: Set automatic deletion schedules Anonymization: Strip identifying information if needed
🚀 Getting Started Phase 1: Pilot Program
Install system on secure server Select 2-3 departing employees Upload their key documents and emails Train replacement staff to use system Measure knowledge retention improvement
Phase 2: Department Rollout
Expand to entire department Establish upload procedures Train managers on knowledge extraction Create standard operating procedures
Phase 3: Enterprise Deployment
Roll out organization-wide Integrate with HR departure processes Establish knowledge retention policies Measure ROI and knowledge preservation
📊 Expected Outcomes
90% Reduction in knowledge loss from departing employees 50% Faster onboarding for replacement staff Improved Compliance with documented decision histories Better Risk Management through institutional memory Enhanced Innovation by building on past successes
🎯 Perfect For Organizations With
Retiring workforce with critical knowledge Complex processes and procedures Regulatory compliance requirements High turnover in key positions Need for institutional memory preservation Security-sensitive environments Local data control requirements
Knowledge Retention AI transforms the challenge of employee departures into an opportunity to build stronger, smarter, more resilient organizations.RetryClaude can make mistakes. Please double-check responses.
chmod +x install.sh ./install.sh
cd knowledge-retention-app ./scripts/start.sh