fix: scope meeting summarization to primary meeting body

.gitignore

@@ -36,3 +36,6 @@
 # Local AI agent notes
 /CLAUDE.md
 .superpowers/
+
+# Dangerous local-only scripts
+/bin/clone-production-db

app/jobs/extract_committee_members_job.rb

@@ -37,6 +37,7 @@ def create_attendance_records(meeting, data)
 
       member = Member.resolve(name)
       next unless member
+      next if meeting.meeting_attendances.exists?(member: member)
 
       meeting.meeting_attendances.create!(
         member: member, status: "present", attendee_type: "voting_member"
@@ -48,6 +49,7 @@ def create_attendance_records(meeting, data)
 
       member = Member.resolve(name)
       next unless member
+      next if meeting.meeting_attendances.exists?(member: member)
 
       meeting.meeting_attendances.create!(
         member: member, status: "absent", attendee_type: "voting_member"
@@ -60,6 +62,7 @@ def create_attendance_records(meeting, data)
 
       member = Member.resolve(name)
       next unless member
+      next if meeting.meeting_attendances.exists?(member: member)
 
       meeting.meeting_attendances.create!(
         member: member, status: "present", attendee_type: "non_voting_staff",
@@ -73,6 +76,7 @@ def create_attendance_records(meeting, data)
 
       member = Member.resolve(name)
       next unless member
+      next if meeting.meeting_attendances.exists?(member: member)
 
       meeting.meeting_attendances.create!(
         member: member, status: "present", attendee_type: "guest"

app/services/ai/open_ai_service.rb

@@ -603,10 +603,12 @@ def analyze_meeting_content(doc_text, kb_context, type, source: nil)
       template = PromptTemplate.find_by!(key: "analyze_meeting_content")
       committee_ctx = prepare_committee_context
       system_role = template.interpolate_system_role(committee_context: committee_ctx)
+      body_name = source.respond_to?(:body_name) ? source.body_name.to_s : ""
       placeholders = {
         kb_context: kb_context.to_s,
         committee_context: committee_ctx,
         type: type.to_s,
+        body_name: body_name,
         doc_text: doc_text.truncate(100_000)
       }
       prompt = template.interpolate(**placeholders)

db/seeds/prompt_templates.rb

@@ -166,6 +166,7 @@
       { "name" => "kb_context", "description" => "Knowledge base context chunks" },
       { "name" => "committee_context", "description" => "Active committees and descriptions" },
       { "name" => "type", "description" => "Document type: packet or minutes" },
+      { "name" => "body_name", "description" => "Meeting body name (e.g. City Council Meeting)" },
       { "name" => "doc_text", "description" => "Meeting document text (truncated to 50k)" }
     ]
   },

lib/prompt_template_data.rb

@@ -804,12 +804,24 @@ module PromptTemplateData
         get more scrutiny.
       ROLE
       instructions: <<~PROMPT.strip
-        Analyze the provided {{type}} text and return a JSON object with the
-        structure specified below.
+        Analyze the provided {{type}} text for a **{{body_name}}** and return
+        a JSON object with the structure specified below.
 
         {{kb_context}}
         {{committee_context}}
 
+        <document_scope>
+        This document is for a {{body_name}}. It may contain embedded minutes
+        from other committees or commissions (e.g., Plan Commission, Room Tax
+        Commission, Park & Rec Board) that were included as consent agenda
+        items for acceptance or approval.
+
+        ONLY extract headline, highlights, public_input, and item_details from
+        the {{body_name}} proceedings. Ignore all content from embedded minutes
+        of other bodies — their public comments, motions, discussions, and
+        roll calls belong to those other meetings, not this one.
+        </document_scope>
+
         <guidelines>
         - Write in plain language a resident would use at a neighborhood
           gathering. No government jargon ("motion to waive reading and

test/jobs/extract_committee_members_job_test.rb

@@ -373,6 +373,48 @@ def stub_ai_response(response_hash)
     mock_service.verify
   end
 
+  test "skips duplicate when two names resolve to same member" do
+    member = Member.create!(name: "Smith")
+    MemberAlias.create!(member: member, name: "Councilmember Smith")
+
+    ai_response = {
+      "voting_members_present" => [ "Smith", "Councilmember Smith" ],
+      "voting_members_absent" => [],
+      "non_voting_staff" => [],
+      "guests" => []
+    }
+    mock_service = stub_ai_response(ai_response)
+
+    Ai::OpenAiService.stub :new, mock_service do
+      assert_difference "MeetingAttendance.count", 1 do
+        ExtractCommitteeMembersJob.perform_now(@meeting.id)
+      end
+    end
+    mock_service.verify
+  end
+
+  test "skips duplicate when same member appears across categories" do
+    member = Member.create!(name: "Kyle Kordell")
+
+    ai_response = {
+      "voting_members_present" => [ "Kyle Kordell" ],
+      "voting_members_absent" => [],
+      "non_voting_staff" => [ { "name" => "Kyle Kordell", "capacity" => "City Manager" } ],
+      "guests" => []
+    }
+    mock_service = stub_ai_response(ai_response)
+
+    Ai::OpenAiService.stub :new, mock_service do
+      assert_difference "MeetingAttendance.count", 1 do
+        ExtractCommitteeMembersJob.perform_now(@meeting.id)
+      end
+    end
+
+    attendance = @meeting.meeting_attendances.find_by(member: member)
+    assert_equal "voting_member", attendance.attendee_type
+    mock_service.verify
+  end
+
   test "handles JSON parse error gracefully" do
     mock_service = Minitest::Mock.new
     mock_service.expect :extract_committee_members, "not valid json" do |text|

test/services/ai/open_ai_service_analyze_meeting_test.rb

@@ -59,4 +59,40 @@ class OpenAiServiceAnalyzeMeetingTest < ActiveSupport::TestCase
     assert prompt_text.include?("procedural") || prompt_text.include?("adjourn"),
       "Prompt must mention procedural filtering"
   end
+
+  test "analyze_meeting_content includes body_name in prompt to scope content extraction" do
+    captured_params = nil
+
+    mock_chat = lambda do |parameters:|
+      captured_params = parameters
+      {
+        "choices" => [ {
+          "message" => {
+            "content" => {
+              "headline" => "Test headline",
+              "highlights" => [],
+              "public_input" => [],
+              "item_details" => []
+            }.to_json
+          }
+        } ]
+      }
+    end
+
+    meeting = Meeting.create!(body_name: "City Council Meeting", starts_at: Time.current, detail_page_url: "https://example.com/meeting/1")
+
+    @service.instance_variable_get(:@client).stub :chat, mock_chat do
+      @service.send(:analyze_meeting_content, "Test packet text", "kb context", "packet", source: meeting)
+    end
+
+    prompt_text = captured_params[:messages].map { |m| m[:content] }.join(" ")
+
+    # Must include the body name so AI knows which meeting's content to extract
+    assert prompt_text.include?("City Council Meeting"),
+      "Prompt must include body_name to scope extraction to the primary meeting"
+
+    # Must instruct AI to ignore embedded committee minutes
+    assert prompt_text.downcase.include?("embedded") || prompt_text.downcase.include?("subordinate") || prompt_text.downcase.include?("other committee"),
+      "Prompt must warn about embedded minutes from other committees"
+  end
 end